Secure Board Communication
Boards of directors require efficient communication to set the corporation’s objectives and help it achieve those goals. But their communication also exposes confidential information, like privileged financial information, which could be devastating in the improper hands.
That’s why secure communication between boards is so important, especially because technology is changing the way business operates. To achieve this, boards need to be proactive and implement secure collaboration tools, such as boards portals or real-time message platforms. It’s also essential for boards to be able to track and evaluate their own governance performance, including their methods for secure communication.
For instance a portal for board members that allows for seamless transitions between formal and informal communication channels — like group chats, email, and texting — is crucial for secure board communications. This type of software allows for an encrypted, secure way to collaborate and share files. It also facilitates real-time discussion and sharing of files. It should include features that give you granular control over access and deletion as well as security protocols like encryption and backup.
In addition to a secure board portal, secure instant messaging and meeting scheduling tools are also important. These should be simple to use and run like popular phone, texting and email apps. They should also include additional security features, for example the ability of cancelling messages and preset contacts. They should also send automatic notifications to read, and an „view-only attachment” option that blocks downloading, exporting, screen captures, and forwarding. Furthermore the backups should be backed up across geographically dispersed locations to prevent loss of data.