Effective Virtual Board Meetings

Board meetings in person provide more opportunities for conversations and non-verbal cues that can’t be replicated in https://seboardroom.com/start-from-the-absolute-basics-and-learn-how-to-set-up-a-ma-data-room a virtual environment. However, with a bit of planning and effort, nonprofits can still maintain an effective meeting environment when they change to an online format.

Virtual board meetings can be as effective as in-person meetings by using the best practices. To ensure that your meetings are effective and enjoyable be sure to consider the following guidelines:

Comprehensive Preparation

Virtual meetings require more extensive preparation than sessions in person. Before the meeting, directors should receive a detailed agenda with clearly defined topics of discussion and time limits for each. This will allow them to search for any relevant information and formulate questions or suggestions prior to the meeting.

Meet materials for the meeting early

When you can easily check your social media or email it’s easy to forget about the meeting. Distribute all meeting materials including documents, materials, and other information at least a week prior to the session. This will prevent participants from spending time in meetings and allow them more time to take part in discussions and make decisions.

Utilize a virtual board-management software platform such as OnBoard to provide your board members access to all necessary materials and resources before the meeting. By doing this you will be able to avoid the typical distractions of technical issues and connectivity problems which can cause delays or derail meetings. To avoid such issues, ask your board management software provider to test all equipment and connections for each participant before the meeting.