How to Conduct a Successful Digital Board Meeting
A virtual board meeting can be a great option to hold a discussion in the boardroom with remote participants. These meetings are an effective alternative to face-toface meetings and can be combined in conjunction with physical board meetings, if needed. The advantages of virtual boardrooms include greater engagement from remote directors, reduced paperwork and a more cost-effective method to manage meetings. Paperless solutions can also reduce the cost for board members, by cutting out travel and printing expenses.
To ensure that your digital board meeting a success, begin by testing the software with individuals prior to the meeting. This will ensure that everyone is familiar with the software and is able to follow along easily. The meeting should be scheduled at an appropriate time for everyone to avoid distractions. It is best to hold the meeting via video chat so that all directors can be able to hear each other as well as view the speakers.
It is important to be prepared for your online board meeting and to plan an agenda in advance. This will help you save time during the meeting and allow you to concentrate on more important matters. It is important to give enough time to each item on the agenda and give plenty of time to discuss the topic. In addition, you need to set the tone for the meeting by adhering strictly to board protocol for meetings. For example, be sure to turn off your phone when you are not speaking and try not to interrupt the conversation by making personal comments or questions.