How to Conduct an Online Board Meeting

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Video conferences allow remote board members to view each other even on different kinds of devices. Non-profits have the option of choosing among a range of low-cost or free video conference platforms for their meetings, such as Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits also have the option of using software for managing boards that includes an interface for meetings that permits remote participation.

While the majority of discussions during the meeting are conducted by audio, the ability to see facial expressions can be a great way to encourage more interactive and interactive meetings. To ensure that everyone is heard the chair should invite board members who are yet to speak, and limit the number of speakers at once. This ensures that no one individual is in charge of the discussion and allows for a more balanced process of decision-making. To cut down on background noise have attendees turn off their phones and use the mute feature when not talking.

Some directors might not be familiar with the virtual meeting environment, and will be reluctant to speak to the group. This can hinder their participation and efficiency. This can be addressed by providing a user-friendly meeting interface, and offering an orientation session to help participants with the system and encouraging them to practice prior to the actual meeting. The board can also establish an agenda with strict deadlines for each item. This will ensure that the meeting runs smoothly and that the goal is attained. Board members can highlight and make notes on documents that are digital to enhance their engagement and speed up the meetings. They can share notes with the members to improve collaboration and the quality of their minutes.